Questions related to the implementation of preventive maintenance and repairs should be answered as part of a broader discussion on the application of various maintenance and repair strategies. Therefore, before proceeding, we must set this discussion up by stating that it is not cost-effective to focus on one type of maintenance and repair solution.
Imagine that every organization has a wide range of assets. Some of them are vital for production, some of them are unimportant and others can be ignored. Different types of maintenance and repair solutions incur different implementation costs. There is no one type of maintenance solution that works as a one-size-fits-all solution.
We believe that the best method of maintenance and repairs includes a combination of different maintenance and repair solutions. For example:
You use emergency maintenance and repairs for low-priority or unrepairable assets, preventive maintenance and repairs for high-priority assets, and critical assets that are responsible for core business processes or repair and replacement. It is expensive, you use predictive maintenance.
Learn more about different maintenance and repair solutions…
In general, preventive maintenance is used for jobs that:
Are these things familiar to you? If you have a business like this, be sure to read on as we talk more about how to implement a preventive maintenance program.
Requirements for implementing an effective preventive maintenance program
The amount of work that needs to be done to implementation of preventive maintenance and repairs depends on the size of your organization and the amount of your assets.
If the day-to-day work of your organization is routine and you are just looking for more order and order, it will be easy for you to accept preventive maintenance and repairs. On the other hand, if your organization is constantly taking devices out of unplanned downtime, this system will be more difficult to implement.
In both cases, there are two main requirements:
1. Purchase from relevant companies
In the future, in many of our articles, we will talk about the implementation of CMMS or maintenance and repair solutions. The bottom line is that if you want your preventive maintenance program to be successful, you better keep all parties involved in the project. The relevant groups are top management and maintenance technicians.
The condition for making major changes is to convince senior managers. In addition, although preventive maintenance and repairs are not expensive, this does not mean that they are free. You’ll want to secure the budget to implement CMMS software (if you don’t already have one) and allocate enough time to collect data, create a preventive maintenance calendar, and set up existing maintenance workflows. Even if it is in the best interest of the organization, it is sometimes difficult to convince the top management about the need for such a change. This is due to the harsh reality that more than 60% of decision makers consider maintenance and repairs as a cost center. With this in mind, your best argument is to focus on ROI and show how preventive maintenance can reduce costs and increase equipment productivity.
When it comes to maintenance and repair technicians, you want to impress them with the changes because ultimately the success of the program depends on them. They have to follow new procedures and use the proposed software solutions. If the maintenance team is unable to shift from reactive to proactive and follow new procedures, it is unlikely that the project will have significant benefits.
Discuss the changes you plan to make with the maintenance technicians. Explain what problem you solve and what your software does. Work with technicians when creating new workflows and selecting CMMS software. It is a proven principle that when people have a say in a process, they are more motivated to see it succeed.
2. Support the implementation of software maintenance and repairs
Implementation of preventive maintenance and repairs without any software support makes the process more difficult than it needs to be. It doesn’t take long to find out why. The simpler solution is to have a tool like a blackboard where you can enter unlimited maintenance and repair functions in the form of specific schedules and tasks and tasks will be announced to you at the desired time several months later.
Do you want to call the technicians whenever it’s time to do a PM, or let your mobile maintenance software send an automated email or SMS, which is more efficient?
Do you really want to spend time checking inventory or would you rather receive a notification if some spare parts are out of stock?
If you don’t have an overview of the amount of maintenance work, the status of assigned tasks and all the different metrics and KPIs, a CMMS gives you that.
Smart maintenance and repair management systems used to be a way to keep track of your maintenance plans, but they have since evolved into centralized digital platforms that manage all of your maintenance information. They are specifically designed for businesses that want to take a proactive approach to maintenance and repairs. Given the relatively low cost of implementing CMMS software, it’s hard to find a good excuse not to use it.
How to create a preventive maintenance program